JCR Meeting 2020-06-08

Setting: Over zoom again. DT still has exams going on, and DV has done something nice to his banisters. RJ is having a lot of fun changing people’s display names.
All motions will be voted for online. Budgets will be able to be passed on a general aye, but any with opposition will be voted for online.

Present: SWC (Chair), JC (Vice-President), AW (Music Rep), DV, EAM (Student Trustee), ES (Senior Welfare Officer), BT (JRO), IC, AJ (Librarian), CC, DT (Student Trustee), EMM (President), HD, KM (Finance Comm), LH (Assistant LGBT+ Rep), MW (Social Chair), SM (Postgraduate and Mature Students’ Committee Chair), WE (Stool), RJ (FCO), JR, RSD (Student Trustee), DB, JN, TP, SG (JRO), MF, LB (Outreach Comm), HM (Assistant Ethnic Minorities Rep), MJ, LD, LP, TC

Apologies: JS (Working Class Students’ Rep), SP (SRO)

Absent: AC (Sports and Societies Chair & Keeper of the Couplets)

Agenda

Motions

Campus Card Entry

Exec Elect Campaign Teams

Donations

Black Lives Matter

Men’s Rugby Resubmitted Budget

Boat Club Resubmitted Budget

Men’s Football Resubmitted Budget

Overall Budget

Boatclub Budget

Men’s Football Budget

Climbing Budget

Hockey Budget

Men’s Rugby Budget

Running Budget

Badminton Budget

Swimming Budget

Art Budget

Choir Budget

Cheerleading Budget

Netball Budget

Big Band Budget

FemSoc Budget

Basketball Budget

Mixed Lacrosse Budget

Women’s Rugby Budget

Cricket Budget

BodCon Budget

Futsal Budget

Ripped Off Budget

Darts Budget

Gardening Budget

Frisbee Budget

CRACAS Budget

Pool Budget

Elections

Method II

Transgender and Non-Binary Rep

Year Abroad and Placement Rep

Green Machine and Hires Manager

Postgrad Rep

Mature Students’ Rep

Gym Manager

Method I

Student Trustee

Bar Liasion Officer

Fashion Show President

Students with Disabilities Rep

Working Class Students’ Rep

International Rep

Environment Rep

DUCK Rep

Minutes of previous meeting

*Passed on a general aye*

Motions

Campus Card Entry

This JCR Notes:

This JCR Believes:

This JCR Resolves:

 

Proposed by: RJ

Seconded: AW

Discussion

Rishi: Because of covid-19, college can’t buy this at the moment. The JCR has enough money, and we need it, so I’m suggesting we buy it. I’m hoping we’ll be able to recharge it to college next year though.

EAM: What will happen to the keys to the door? Can they be given out at a ceremony?

EMM: They’ll be put in the bin.

*No amendments or opposition.*

Exec Elect Campaign Teams

This JCR Notes: 

This JCR Believes:

This JCR Orders:

3.5.8 Campaign team members must not:

5) Be incoming executive committee for the next academic year

Proposer: TP

Seconder: DT

Discussion

TP: This follows a motion from a couple of years ago that said people on the exec couldn’t be on campaign teams. I feel that people that have been elected as incoming exec have similar influence, and also a conflict of interest. Currently the president elect could be on a campaign team, and end up having to work with someone they campaign against.

AW: I think this is a nice idea, but I think it might have unintended side affects. Some people get asked to be on lots of campaign teams because they’re not impartial but are involved. So reducing the number of people who are impartial will increase the pressure on that small group. I think it’s ok to exclude exec, but I don’t think this conflict of interest is big enough to warrant lowering the standard of the debate.

TP: Fundamentally, I’m not a fan of the way campaigning is currently done, but that’s a separate issue. I feel like the conflict of interest is potentially significant enough that they should be excluded. But I understand your point.

AW: Has this conflict of interest occurred? Surely people can make informed decisions for themselves.

TP: I don’t know if it’s occurred, but there is a member of next year’s exec that was on campaign teams after being elected and their candidate didn’t win. But they also weren’t linked positions. I think it’s more important with roles with oversight such as president and FCO. But I thought it was best to exclude all exec positions.

Donations

This JCR Notes:

This JCR Believes:

This JCR Resolves:

Proposed by: RJ

Seconded by: DT

Discussion

RJ: This came because of the following motion. If someone asks for an annual donation form the JCR budget, we thought it would be sensible to vote on that every two years because the JCR membership changes so quickly. So this way, any motions which include an annual donation, the donation would be reviewed every two years.

*No questions or amendments.*

Black Lives Matter

This JCR notes:

This JCR believes:

 

This JCR resolves:

 

Proposer: DT

Seconder: SS, DV, HM

Discussion

DV: I hope you’re all aware of recent world events following the tragic death of George Floyd, which has highlighted many systemic issues. I thought it would be good for us to donate £846 to 4 different charities. The total represents the time for which the police officer knelt on George Floyd’s neck. Then we’ll also make an annual donation to one charity of £50 for 5 years, which will then be renewed every 2 years. Just because we’re donating doesn’t mean other people shouldn’t.

*No questions or amendments.*

Men’s Rugby Resubmitted Budget

 

Budget for 2019-20
What are your expected expenses?
Item Category Item price Quantity Total Cost Amended
Michaelmas Term Crumb Hire ” “£ 10.00” “ 10 ” “£ 100.00” “
Scrum Clinic ” “£ 25.00” “ 1 ” “£ 25.00” “
Referee fees ” “£ 15.00” “ 8 ” “£ 120.00” “
Water Bottles ” “£ 15.00” “ 1 ” “£ 15.00” “
Training Balls ” “£ 12.91” “ 8 ” “£ 103.28” “
First Aid Training ” “£ 20.00” “ 1 ” “£ 20.00” “
Match Balls ” “£ 28.52” “ 3 ” “£ 85.56” “
Joint workshop with Feminist Society ” “£ 100.00” “ 1 ” “£ 100.00” “
Epiphany Term First Aid Kit ” “£ 10.00” “ 1 ” “£ 10.00” “
Referee fees ” “£ 15.00” “ 8 ” “£ 120.00” “
Crumb Hire ” “£ 10.00” “ 10 ” “£ 100.00” “
Shirts ” “£ 30.00” “ 23 ” “£ 690.00” “
Cuth’s logo redrawn ” “£ 30.00” “ 1 ” “£ 30.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
Easter Term £
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
Total expected expenditure of club: ” “£ 1,518.84” “ ” “£ 0.00” “
Subs and other Income
Estimated number of members in 2018-19 30
Recommended self income:
Note: Recommended self income is based on the principle by which finance comm vets budgets, and you do not have to stick with it. Significant deviations will, however, be pointed out during the budget meeting.
Subs and other Self Income
Type of Membership/Payment Cost of Membership Estimated Number of Members/Payments Total Income Amended Cost
Standard ” “£ 26.00” “ 35 ” “£ 910.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “ ” “£ 0.00” “
Overall Total ” “£ 910.00” “ ” “£ 0.00” “
Difference from Recommended: ” “£ 910.00” “ ” “£ 0.00” “
Are you expecting any other sources of income in 2018 – 2019 and if so please indicate? (Sponsorship, Ticket Sales etc.)
Type of Income Value of Income Estimated Number of Payments Total Income
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
” “£ 0.00” “ ” “£ 0.00” “
Overall Total ” “£ 0.00” “
Total Income ” “£ 910.00” “
Funding Application
Total Expected Expenditure ” “£ 1,518.84” “
Total Expected Income ” “£ 910.00” “
Funding requested from the JCR ” “£ 1,444.00” “
Net for year 2018-2019 ” “£ 835.16” “
Under normal cicrumstances, surplasses are stored in a club’s reserves and deficits are taken from reserves. If you would like a different arrangement, please explain here.
arrangement, please explain here.
Further Comments (E.g. Reasons for greater predicted expenditure, what subs are spent on, club structure)
Any further comments here:
We have £100 in sponsorship which we do not wish to spend yet.
We also have a situation where we have bought 60 club ties for a fiver each. The JCR has covered the up front costs of these, and are being repaid as club members buy them.
At the time of writing, the previous year’s club captain, Will Withyman has 44 of the ties and owes the JCR £80.

Discussion

RJ: A few of these are being repassed because with the subs that they raised, these clubs could have received for funding from the JCR. Our rule about having higher funding for more expensive clubs wasn’t widely known last year. This budget is just to increase their funding in line with that rule.

*No questions or amendments*

*Passed on a general aye*

Boat Club Resubmitted Budget

 

Budget for 2019-20
What are your expected expenses?
Item Category Item price Quantity Total Cost Amended
Michaelmas Term Entries and Trailering Entries £ 1,250.00 1 £ 1,250.00
Spares Equipment £ 500.00 1 £ 500.00
Equipment Equipment £ 500.00 1 £ 500.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Epiphany Term Entries and Trailering Entries £ 1,250.00 1 £ 1,250.00
Spares Equipment £ 200.00 1 £ 200.00
Equipment Equipment £ 200.00 1 £ 200.00
British Rowing Afflication Basic Fee Other £ 9.00 10 £ 90.00
British Rowing Afflication Additional Member’s Fee Other £ 6.70 110 £ 737.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Easter Term Entries and Trailering Entries £ 1,250.00 1 £ 1,250.00
Spares Equipment £ 200.00 1 £ 200.00
Equipment Equipment £ 200.00 1 £ 200.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Additional Spending Safety Equipment Equipment £ 500.00 1 £ 500.00
Rowing Shoes Equipment £ 500.00 1 £ 500.00
Website Maintence Other £ 100.00 1 £ 100.00
Tank Sessions Room Hire £ 800.00 1 £ 800.00
Erg Repayment Other £ 1,500.00 1 £ 1,500.00
Misc Supplies for Boathouse (lights bulbs, toilet roll, cleaning products etc.) Equipment £ 200.00 1 £ 200.00
£ 0.00
Total expected expenditure of club: £ 9,977.00 £ 0.00 Total
What are your expected savings over the year?
Item Category Item price Quantity Total Cost Amended
Savings Boat Fund Savings £ 8,000.00 1 £ 8,000.00
General Savings Savings £ 1,000.00 1 £ 1,000.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Total expected savings for the club: £ 9,000.00 £ 0.00
Total expected expenditure and savings for the club: £ 18,977.00 £ 0.00
Subs and other Income
Estimated number of members in 2019-20 125
Recommended self income:
Subs and other Self Income
Type of Membership/Payment Cost of Membership Estimated Number of Members/Payments Total Income
Competitive Rowing £ 75.00 40 £ 3,000.00 5800
Competitive Rowing – Novices (2nd/3rd Term) £ 50.00 35 £ 1,750.00 2450
Non-Competitive £ 35.00 15 £ 525.00
Coxes £ 25.00 5 £ 125.00
Social Membership £ 20.00 5 £ 100.00
Novice Subs (First Term Only) £ 15.00 60 £ 900.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Overall Total £ 6,400.00
Are you expecting any other sources of income in 2019 – 2020 and if so please indicate? (Sponsorship, Ticket Sales etc.)
Type of Income Value of Income Estimated Number of Payments Total Income
Durham Regatta T-Shirts £ 0.00 1 £ 0.00
Fundraising £ 3,000.00 1 £ 3,000.00
Alumni Donataions £ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Overall Total £ 3,000.00
Total Income £ 9,400.00
Funding Application
Total Expected Expenditure £ 9,977.00
Total Expected Savings £ 9,000.00
Total Expected Expenditure and Savings £ 18,977.00
Total Expected Income £ 9,400.00
Total Funding Requested from the JCR £ 12,145.00 (Think this is maximum amount based on amount raised from subs)
Net for year 2019-20 including savings as expenditure £ 2,568.00
Net for year 2019-20 with savings added £ 11,568.00
Reserves
Current Reserves £13,238.00
Further Comments
We anticipate the usual surge of interest at the beginning of the year and so have predicted a similar number of members compared to this year.
2019/20 saw further increased costs for the boat club, especially on repairs and boat maintenances. The majority of these are general wear and tear and are not covered by insurance, but are still costly and increase each year, as our boats get older and are used more.
On top of the normal expenditure we have a £1500 loan to pay back to the JCR, which was taken out to cover the cost of 4 new ergs bought in 2016/17.
Due to the nature of rowing, we experience high fixed costs per head that are beyond our control and non-negotiable, such as race entries and trailerage. Also, British Rowing Affliation increases most years, normally between £0.50 and £1.00
SCSBC competes successfully with local clubs and universities as well as with other Durham College club, incurring expenses other societes may not, but also bringing valuable prestige to and raising the profile of college
Although our reserves do seem large, this is due to the high cost of purchasing equipment. We therefore have to plan ahead and save for several years for major puchases. As part of this, the Club created a Five-Year Development Plan that was passed at a general meeting for all club members. As part of the review for this, we noted that there have been an element of short-term spending in regards to new equipment such as boats. The need for updating our fleet is always a issue as we aim to be competitive in everything we enter. Now with hindsight, questionable purchases in boats over the last 4/5 years has led to boats not serving their original purpose after a couple of years. Ideally, newly purchased boats, normally second-hand, should still last and serve the club for at least 5 years, aiming for 10 years without major issues. Unfortunately this doesn’t seem to be the case for our last couple of boat purchases. As such to avoid the same mistakes happening again, as a Club we will now only look to purchase boats that are better than our top boats – and in that way ensure that boats, slowly over a large number of years, move towards being used by the less experienced members of the club. As such, when looking to purchase a new boat for the club – realistically we would be having to spend at least £18,000 as a long term invest for the club.
As part of our five-year plan, we are provisionally looking to purchase up to three boats over the next couple of years. In the last two years, other colleges have been purchasing new boats – mainly through funds raised by alumni. This has resulted in our fleet becoming less competive than it once was. Despite this, we are still regularly one of the, if not the, fastest colleges in Durham. However if investment doesn’t occur soon, we will fall further behind. As an example, Trevs purchased a brand new high end VIII last year to be used by their top crews, meanwhile our 1st VIII is 25 years old, we have had it for ~10 years. Despite this, it is still our best boat by a long distance – showing that good investment in rowing can aid a long way into the future, benefiting a large number of students over that time who learn to row at Cuth’s. Our sucessful recruitment over the last few years has resulted in large squads and unfortunately we are now experiencing the issue of not being able to fully cater a competitive experience to 2nd VIII’s who miss out on use the better boats as they are being used by the 1st VIII’s, with the 2nd VIII currently being primarly only really suitable for training new rowers.
Overall our budget has increased compared to previous years – however there are a number of reasons for this – firstly we are consistly having large squads and currently struggling to cater fairly to everyone meaning that we need to invest in more equipment in the next few years as stated in our five year plan. Secondly, the cost of rowing is constantly increasing with limited room to reduce many high fixed costs such as entries and equipment costs. Finally, we have increased the amount of funds we self-raise and are continuing to find ways to raise money through fundraising (we now have an exec position that covers fundraising) and planning to raise some money towards out boat fund through the anniversary weekend. We are looking for long term investment with the aim to reduce costs in the coming years and bring our fleet back in line with other colleges in the next 2- 3 years and trying to avoid spending money for the sake of it/for short term reasons.
Finally despite our large expenditure, we are very careful and mindful of where the money is spend, justifiying the majority of purchases/expenditure, especally larger puchases and those which are considered non-essential by bringing them to a vote in executive committee meetings or Club-wide general meetings depending on the nature of the purchase

Discussion

RJ: This is the same as the previous one, but it’s more money.

*No questions or amendments*

*Passed on a general aye*

Men’s Football Resubmitted Budget

 

Budget for 2019-20
What are your expected expenses?
Item Category Item price Quantity Total Cost Amended
Michaelmas Term League Entry + FA Affiliation £ 308.00 1 £ 308.00
Referee Fees (League) £ 12.50 42 £ 525.00
Referee Fees (Cup) £ 12.50 12 £ 150.00
Crumb Hire (training) £ 40.00 20 £ 800.00
New Match Footballs £ 14.00 7 £ 98.00
New First Aid Kits £ 25.00 7 £ 175.00
New Bibs £ 1.75 50 £ 87.50
New Training Footballs £ 8.00 14 £ 112.00
Floodlit Fixtures £ 30.00 2 £ 60.00
Epiphany Term Referee Fees (League) £ 12.50 38 £ 475.00
Referee Fees (Cup) £ 12.50 10 £ 125.00
£ 0.00 £ 0.00
Crumb Hire (training) £ 40.00 20 £ 800.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Easter Term £
£ 0.00 £ 0.00
Crumb Hire (Parson Vs Bailey) £ 150.00 1 £ 150.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Total expected expenditure of club: £ 3,865.50 £ 0.00
Subs and other Income
Estimated number of members in 2019-20 85
Recommended self income:
Note: Recommended self income is based on the principle by which finance comm vets budgets, and you do not have to stick with it. Significant deviations will, however, be pointed out during the budget meeting.
Subs and other Self Income
Type of Membership/Payment Cost of Membership Estimated Number of Members/Payments Total Income Amended Cost
Full member subs (A-C teams) £ 30.00 35 £ 1,050.00 £ 0.00
Half member subs (D-G teams) £ 18.00 50 £ 900.00 £ 0.00
£ 0.00 £ 0.00 £ 0.00
£ 0.00 £ 0.00 £ 0.00
£ 0.00 £ 0.00 £ 0.00
£ 0.00 £ 0.00 £ 0.00
£ 0.00 £ 0.00 £ 0.00
£ 0.00 £ 0.00 £ 0.00
Overall Total £ 1,950.00 £ 0.00
Difference from Recommended: £ 1,950.00 £ 0.00
Are you expecting any other sources of income in 2018 – 2019 and if so please indicate? (Sponsorship, Ticket Sales etc.)
Type of Income Value of Income Estimated Number of Payments Total Income
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Overall Total £ 0.00
Total Income £ 1,950.00
Funding Application
Total Expected Expenditure £ 3,865.50
Total Expected Income £ 1,950.00
Total Funding Requested from the JCR £2,656
Net for year 2018-2019 £ 740.50
Under normal cicrumstances, surplasses are stored in a club’s reserves and deficits are taken from reserves. If you would like a different arrangement, please explain here.
arrangement, please explain here.
Further Comments (E.g. Reasons for greater predicted expenditure, what subs are spent on, club structure)
Have budgeted for two crumb sessions per week depending on interest from the C and D team

Discussion

RJ: Same deal again.

*No questions or amendments*

*Passed on a general aye*

Overall Budget

Discussion

RJ: A lot of numbers have been updated following previous years. I’ve also added in some new budgets that were passed this year. The FCO’s salary is increasing, because so is their working week. We’re hoping our accommodation will stay the same price but we can’t be sure. I’ve budgeted for reduced levies and composition fees because we might have fewer students. We’re in a good financial situation, so we’ll be able to operate as normal next year. The subsidy for Cuth’s day and Summer ball has been reduced because of that, but we’ll hopefully be able to increase them again. We’re aiming to make a small deficit because we have a large reserve.

AW: Why are the levies down?

EMM: Because we might have fewer students. We’re not certain, but it’s sensible to budget for reduced numbers.

RJ: There’s a worry that there’ll be fewer students next year. We might be fine, but it’s better to budget for lower numbers and then have extra money.

EMM: Lot’s of pre fresh might choose to defer.

Boatclub Budget

 

Budget for 2020-21
What are your expected expenses?
Item Item price Quantity Total Cost Amended (leave blank-used by finance committee)
Michaelmas Term Entries and Trailering £ 1,250.00 1 £ 1,250.00
Spares £ 500.00 1 £ 500.00
Equipment £ 500.00 1 £ 500.00
Supplies (loo roll, light bulbs, cleaning) £ 100.00 1 £ 100.00
Insurance £ 2,500.00 1 £ 2,500.00
Tank sessions £ 40.00 8 £ 320.00
Rowing Qualifications £ 50.00 2 £ 100.00
Epiphany Term Entries and Trailering £ 1,250.00 1 £ 1,250.00
Spares £ 200.00 1 £ 200.00
Equipment £ 200.00 1 £ 200.00
British Rowing Afflication Basic Fee £ 9.00 10 £ 90.00
British Rowing Afflication Additional Member’s Fee £ 6.70 80 £ 536.00
Supplies (loo roll, light bulbs, cleaning) £ 100.00 1 £ 100.00
Tank sessions £ 40.00 4 £ 160.00
Easter Term Entries and Trailering £ 1,250.00 1 £ 1,250.00
Spares £ 200.00 1 £ 200.00
Equipment £ 200.00 1 £ 200.00
Supplies (loo roll, light bulbs, cleaning) £ 100.00 1 £ 100.00
Tank sessions £ 40.00 4 £ 160.00
£ 0.00 £ 0.00
£ 0.00 £ 0.00
Total Expenditure £ 9,716.00
Estimated number of members in 2020-21 90
Subs and other Self-Income
Type of Subs Cost of Subs Number Total Income Amended Cost (leave blank-used by finance committee)
Competitive £ 75.00 40 £ 3,000.00 £ 0.00
Non-Competitive £ 35.00 3 £ 105.00 £ 0.00
Cox £ 25.00 4 £ 100.00 £ 0.00
Social £ 20.00 1 £ 20.00 £ 0.00
Novice (1st Term) £ 15.00 66 £ 990.00 £ 0.00
Novice Competitive (2nd and 3rd Terms) £ 50.00 35 £ 1,750.00 £ 0.00
Novice Non-Competitive (2nd and 3rd Terms) £ 20.00 7 £ 140.00 £ 0.00
£ 0.00 £ 0.00 £ 0.00
Overall Total £ 6,105.00 £ 0.00
JCR allocation Currently, the JCR matches the subs you raise. So if you predict you will raise £100 in subs, then you can ask to be allocated up to £100.
Amount requested from JCR £12,285.00 I think this is the maximum using the 3:1 rule for subs over £20. Combining the two Novice payments into one total of £65 (Comp.) or £35 (Non-Comp.)
Are you expecting any other sources of income in 2020 – 2021 and if so please indicate? (Sponsorship, Ticket Sales etc.)
Type of Income Value of Income
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
£ 0.00
Overall ‘other income’ Total £ 0.00
Total income £ 6,105.00
Funding Application
Total Expected Expenditure £9,716.00
Total Expected Income £6,105.00
Total Requested from the JCR £12,285.00
Net for year 2020-2021 £ 8,674.00
Under normal cicrumstances, surpluses are stored in a club’s reserves and deficits are taken from reserves. If you would like a different arrangement, please explain here.
Further Comments (E.g. Reasons for greater predicted expenditure, what subs are spent on, club structure)
Predicted number of members paying subs is slightly more than the 2019/20 season, this season saw fewer members than usual because of the awful weather – over the last few years we have regualarly had 100+ members. We have requested the maximum contribution from the JCR to be put towards our boat fund. Purchase of boats is not included in the expenditure as this is very unpredictable – depends on the market and what is available – but the expenditure can be expected to be greater than what is stated above. Key purchases we are looking to make in the near future: a new 1x, women’s 4+, Novice VIII to replace “Biggy” – these are very much up to the discretion of future execs/captains. We are planning on having more tank sessions in Michaelmas to mitigate the consequences of the bad weather this year, the current novices lack of expereince.
Additional income may be generated but can’t be predicted at this stage e.g. fundraising events, donations, Durham Regatta t-shirt competition. Previous years have seen £2000-5000 of additional income but this varies a lot.
We appreciate that this club is a significant source of JCR expenditure and our subs are very high compared to other sports and socs. Rowing is always an expensive sport but college boatlcubs like SCSBC make the sport far more accessible for all students to try out and excel at. We compete across the North-East and elsewhere (London, Henley etc.) against clubs/schools/universities/colleges from across the country in a way which few other sports teams can offer.

Discussion

RJ: Those reserves are now wrong. It should be £14k.

CC: Our budget is similar to last year. We’re expecting 90-100 members, but it might be affected by social distancing. We don’t put boat buying into this budget because it varies from year to year. We know that t’s a large expenditure, but our subs are high and we make rowing an accessible sport for our students. We also compete across the country.

RJ: The reason they’re building up a reserve is for buying new boats. Finance comm was happy with it.

*No questions or amendments*

*Passed on a general aye*

Men’s Football Budget

 

Budget for 2020-21
What are your expected expenses?
Item Item price Quantity Total Cost Amended (leave blank-used by finance committee)
Michaelmas Term League Entry + FA Affiliation £ 288.00 1 £ 288.00
Referee Fees (League) £ 12.50 38 £ 475.00
Referee Fees (Cup) £ 12.50 12 £ 150.00
Crumb Hire (training) £ 40.00 10 £ 400.00
New Footballs £ 14.00 14 £ 196.00
New First Aid Kits £ 25.00 1 £ 25.00
Captains Armbands £ 2.50 2 £ 5.00
Floodlit Fixtures £ 30.00 2 £ 60.00