Celina: contacted 4 photographers – only two available – Huw Thomas-£170 – Mark Norton-£125
Dannika: how good is Mark
Celina: did Johns fashion show – got some fairly good photos
Cat: maybe mention to Huw that we’ve got a lower offer?
Dannika: last year Huw was £150
Celina: most photographers have agreed prices
All say Mark sounds good
Alice: also Beamish throw in a photographer – does ones that he then sells online, but we still want our own guy as well
Mark is agreed
Celina: also messaged Freak Out about who they use as photographer – but they keep wanting Freak Out for after parties
Masha: Little Ents – looked what fits theme – candy floss and candy stand – candy girls? Also have magician and caricaturist – candy girls are kinda like shot girls but with sweets – if they were pink they could be flamingos – also photobooth obviously – they have live sculptures as well, lots of different ones, some stand at the entrance and hold a gate? Or hold the table plan? Have croquet sets, massive chess.
Cat: check with croquet whether putting stuff into the ground loses deposit
Alice: could have indoor croquet
Alice: so the main ideas: sweet cart, candy floss, candy girls, magician, chess pieces, photo booth, singing waiter improv people
Harry: we’ve had combined package of photo booth and sweets before
Rhiannon: could get better deals with all from Dusk till Dawn (DtD)
Alice: go in wanting candy floss, if they throw in popcorn cheaper then do that – do we want sweet trolley as well? We have an area for candy floss – basically have the entire ground floor, a big room and a small room with a bit in between, which could have candy floss etc in it. We want a proper photobooth overall
Masha: they have two types of photobooths – a normal one and a light up cube thing – looks cool but need to find out prices
Aimee: Big Ent – sent emails – one got back so far – they want to give us their tea cups – pinterest – found some tea cups that look really nice and quite big – Ocean Beach Pleasure Park – £250 for tea cups – sounds super low
Dannika: maybe could get the tea cups from these guys and another big one from dusk til dawn? How many do we want?
Cat: maybe more small things than big things?
Rhiannon: works with craziness of theme
Alice: so look into DtD? Their tea cups are for kids
Aimee: how about a helter skelter? DtD have a proper one – they also have one called a Star Fire that sounds cool
Cat: Helter skelter could have a sign that says time to go down the rabbit hole
Dannika: Aimee: contact ocean beach people, Masha: contact DtD with all the small ents and helter skelter. Any developments on decoration?
Alice: Beamish have “beamish extras” – do lots of props and decs – could be expensive – if we want anything hanging from the ceiling, beamish extras have to do it – have alice in wonderland stuff from already sorted
Dannika: maybe talk to art soc about whether they’d be up for doing anything. They want to do designe table plan and menus etc Harry do you have time?
Harry: fairly busy until the 1st but should be fine!
Rhiannon: Music – kinky jeffs are good – also this thing that are like mini DU big band – Chronotic Brass – but they don’t have a singer? Something different and new
Alice: we have a DJ too included! So with singer or without?
Cat: will it be songs that people know?
Rhiannon: yeah funk and jazz, the classics, people will dance to it anyway – they’ve done june ball, champagne and lion in winter ball so they’re good. Also for walking in, then we could have them do a small set, and maybe cheaper for the whole night – or string quartet?
People seem to think string quartet – but the one we know is Cuth’s, final years, maybe won’t want to do it
Rhiannon: there’s a jazz quartet who could be good for entrance too
Dannika: string quartet might fit the theme a bit more
Jade: Coaches – contacted four companies, varying prices – durham city £2200, lees £2100, a rogue one quotes 800 – what’s the catch? UK Coach Hire. Didn’t mention more than one journey out
Alice: so people would be picked up at 6, arrive 6.30, dinner at 7.30, and ents pick up at 9? And they’ll have a reception too
Last year was 1125 or something
Dannika: maybe get back to them and say we’ve got lower quotes
Cat: Compass Royston – cheapest one recommended by Prez Comm
Alice: SJA sorted – Min is doing security – Aimee and Masha doing ents – centrepieces – see what production company can do, and just try and match it to the theme as much as possible – definitely use drink me and eat me in decorations – maybe playing card notecards of some sort?