Social Comm 17.00 01.11.14 Brooks Bar
Apologies – Dom McGovern, Ollie Wright, Millie Tanner
1. General Ball Business
Rich is happy now
Gaby – Finalised a ride – The Twister
managed to get a generator
Jenny – minor ents
photo booths – ny taxi cab
pop corn cart
chocolate fountain too (hopefully)
chill out space in one of the reception rooms – projection of casablanca or something on the walls
– plus bean bags etc
Mike – hi lights and tech
red carpet and rope out the front
spotlights out the front for arrivals inc ents
uplighting inside – fairly simple
plants with fairy lights etc
coloured flood lights for outdoor ents
indoor wall drapes – white silk
two massive oscars for either side of the stage
maybe ‘cuth’s’ strip lights
Charlotte – bands
Basement Jazz – 45 mins to an hour
Monroes – Open with them – half an hour to 45mins
hi lights will provide a sound man for the night
Food – hotel plan to feed 300 people in 1 hr 20 (hmm…)
Don’t want people to feel rushed
Victoria – dj
confirmed
needs transport and speakers
Talia – coaches
spoke to durham city and lees
no VAT on travel
Lees was £30 cheaper
Alex – photography
Kyle Wong
Florence Chater – whole evening for £70 – 6pm til midnight
– will use our transport
Mariam – st johns ambulance
sorted
Jenny – security
will get a quote on monday
Andy and Jenny – Decor/table centres
– snapboard table centres – there are diy kits online
– little oscar statuets with free engraving
table confetti etc
-martini glasses and coloured beads with lighting etc – not very expensive, could add to the ourselves
Decor in general – 2/3 reception rooms
room 1 – st johns ambulance and welfare
room 2 – more chilled
room 3 – conservatory leading to the garden
old movie posters
walk of fame outside
loads of fairy lights
large poster society – huge posters for £8
– ask dan slavin
disposable cameras if there’s budget left
repave the hotel if within budget
ents tickets for sale sunday evening
still 9 dinner tickets left
maybe free champagne for one ents ticket on arrival
compliance
– a certain standard for rides etc, contracts for bands etc
– documents needed from all outside contractors
noting cards – Dom
Table plan – everyone!!
– name cards
deal with a restaurant in town for ents tickets – Alex
2. Minor Events
Chillaxin’ – Mariam
Talia and Victoria – Valentines Day
– blind date formal
table plan sent out – have to pay to switch places
– blind date formal and silent disco?
– speed dating?
– themed cocktails
– valentines post box
– anonymous roses – deal with florist
Feast – 20th feb – can’t have too big an event – do it early in february
Harry Potter formal
– theme up the bar afterwards
– people can come for the after party – everyone welcome
– butter beer
– fabios after party (funkyard)
– drapes, costumes, tables pslit by house
– theme music playing
Acoustic nights – thursdays every other week
– mike and alice nichols
cuth’s christmas market
weekend before we break up
can we get reindeer?
and baby huskies
santas grotto
mulled wine
sweet tooth delivery market – sell little gifts
hog roast
charge a £1 entry
afternoon event – combine with the panto for a super christmasy day
boutiques & small gift shops – come and set up a stall – they don’t need paying, they make money while theyre there
College parents formal
‘make memories with your kids’ – Phil thinks it’ll be messy
3 christmas formals
publicising all formals via facebook –
– if events get increasingly popular – priority to those who havent been to the last two
– a reserve list already exists – those who missed out this time get priority for the next harry potter forma