Exec Meeting 12.00 16.11.14 Conference Room



  • Apologies & Absences


Apologies: Chris Rousell, Eleanor Harby, Mike Foulkes, Jo Gower, Harry Lewendon-Evans




  • Ball Debrief (RR & MT)


Ticket Price

Food not good enough to warrant the price – was the only option for the venue

The location wasn’t used to those numbers

Booking System

All fine

Ticket Pick Up

Nice to go inside, signs would have been useful to direct people where to go

Good social vibes

Loading Buses

All fine

First Impressions

Because it was smaller venue, the venue and ride had a better visual impact

People liked the red carpet

Drinks Reception

Cloakroom access was a bother – it all got quite crowded

Lucky it wasn’t raining – most bossed it without coats


It was alright – not amazing

Only people served last noticed the delay

Fairly quickly done

Circular tables makes it feel more like a ball – less like a formal

People don’t want to be in corners or on ends

The Look~

Not a very impressive aesthetic

The drapers dropped out

Nice that it was light and you could see people

Venue in general

No beamish but okay

Felt like a cottage – garden was more enclosed, you could find people easily

Not that impressive

Emptying the hall

Hard to clear because the bar was in that hall

Need a signal – something served outside, something to go out for?


Photo booth – always a winner, Lydia tried to sell him some tyres

Chocolate fountain – the chocolate man was terrible, generally disastrous

Pop corn – he was great, delicious and fun

Martini glasses with wet beads – NEVER AGAIN

St John’s Ambulance

Not as attentive as they could have been

Saying people had to be taken home etc

A chill out area for people to sit in that isn’t their vom room – an area that isn’t a thoroughfare

Messiness levels?

A bottle of wine

Noting – remove the rules? freshers in particular were taking digs very seriously

All the people taken in were freshers – give them all a bottle of wine on the first night of freshers (the only way they’ll learn)

Noting at the freshers formal – that way they’ll get it – ease them in gently

Soft drinks options – money back for non bevvers, advertise the non-wine price

Safety should be in the back of our minds all year

The Twizzler Ride (Carnival Fun Fares – our mate Paul Evans)

So much fun

The guys running it were fun

No one vommed on it

The guys were welcome

You can get a lot of people on at once

The Monroes

Not very well attended – just kicked everyone out the hall

Took nearly an hour to get the hall turned around

Basement Jazz

Better attended – funkyard light

Very enjoyable


Good tunes later on – no one cares about theme later on, they just want stuff they can dance to

Would we prefer to have something a bit more special

Only cost £20 – put the money where people remember it

Ents finishing at 12

Felt quite abrupt, general grumbles

Their license finished at half 12

If people did know then they might not have bought ents

People were so drunk we couldn’t have gone on longer

Coaches back (Lees of Durham)

Didn’t go to the viaduct – only did it last year and yet people expect it

Little niggle-y bits – people always remember last year

Some people were standing on the coaches home – need to be thought through more carefully

Rather have people taken home right away than wait for another coach from Durham

Ents tickets

Did a lot of pre drinking

Arrived as dinner finished

A few felt like they were crashing someone elses party – generally awkward

People felt like they were missing out – mostly freshers



  • Exec/finance Office (MT)


Create a JCR Office – the President can use it during the day, can be used for drop ins, interviews etc

Windowless and good for the soul


  • Alumni Weekend (MT)


Have an Alumni Association weekend in the summer – only attended by a certain group

Want an event in term time – be a JCR event

Sports teams – current versus old boys (Saturday afternoon)

Keep it low key

The last 5 years or so of graduates

Do a t shirt for the weekend – buy a ticket that might include a drinks receptions

Theme in the bar, wear a t shirt etc

Halfway through next term

Have the exec as a committee put on an event

Best way to contact people is through sports teams

Advertise the date before christmas


  • Sports Cupboard (JC)


Someone has taken the cones – needs a system of organising shared equipment

Can get a key for reception

Need a sign out sheet – James will sort that out


  • Society Execs (JC)


Currently need a president, secretary and treasurer

Not all societies have or need this – currently illegal – change the standing order

Need to be able to make a case for it – if you have a budget you have to stick with the structure

One person needs to be responsible for the clubs finances regardless

One person still needs to attend treasurers trainings

Same structure just without the fixed titles/roles


  • Team Durham Stuff (JC)


Player Layer

Wants to rebrand college sport – Team Cuth’s

Have some lovely cohesive stash

Unity, identity, college spirit

Team Cuth’s Facebook page – captains can post their results and match reports and things


  • Newsletter Items (HR)


housing talk – tuesday dining hall 8.30pm

outreach comm

boat club – novice cup


  • Any Other Business


Get involved in assembly and the union