Exec Meeting 18.00 26.10.14 Conference Room

1. Apologies & Absences
Apologies: Toni Heijbroek, Harry Lewendon-Evans, Alex Leighton
Absences:

2. Matters arising
none

3. Fresh (RR)
Made a surplus of about £1500
Do a refreshers thing
– 3 nights in a row, inflatables and day zorbs of something
– first week of next term
– open to all, publicise to freshers (came from their wristband money)
– exams and deadlines first week back
– thursday, friday, saturday (zorb on sat day)

4. Buying staging (MF)
If we buy 8 blocks of 2x1m (like what we borrow from castle) staging, we’d need to use it about 19 times to get value for money – 1900 euros. Castle got £92 (for ‘up to a week’).
Versatile and will last years
– open days, freshers, drama (wouldn’t be enough)
Green machine catalogue of everything we have and can rent out – easy to offer to other JCRs
– feast/ceilidh/live music – once you have the kit you can use it more
Useful for more events after formals
In future we won’t have as much man power as during freshers
Storage issues – we’ve lost a cupboard

5. Postgrad JCR Fees (HL-E)
Just whether we can have any safeguards in place to make sure that pgs don’t end up paying more than ugs on the same length of course. That said, perhaps what should be determined first is exactly how many pgs are jcr fee paying members. That could give us a better idea how many any hypothetical increases would actually affect.
I imagine till there next load of jcr fees are charged, it might be hard to have a reasonable sense of who is in that position
Will be discussed later

6. Newsletter (JC)
Bits getting missed out – is less space worth the improved aesthetic
No point fitting in more stuff if less people will read it – can add more pages and keep them on the same post
Year abroad stories
An extra sports section on another page – page 3 with round objects
Make is more obvious that I’ll take contribution – encourage sports results & pictures

7. First Aid (JC)
All sports need a first aid kit according to Team Durham – put aside a small fund for first aid kits (£18 each) – 5 sports that don’t have them in their budget (each team needs one – e.g. 5 football teams need 5 kits)
Feedback to team Durham that it would be better to have a single first aid kit in each location
– they don’t want to take liability for supplying the kit
They can be used from year to year
In the future we’ll put aside some money for this

8. College Festival of Sport (JC)
Tuesday 9th June – during arts & culture week
Day after the principal’s garden party

9. Any Other Business
Soz for messing with the meeting (MT)
Agenda items to Baz by midday saturday
Mini reports mid term – formalise APs and matters arising

Formal (MT)
Bar will be Cuth’s only that night – Barbara will be receiving guests
Anonymous box in the bar – memories of Barbara
Events in the bar – use the blackboard? Barbara through the ages on a slideshow
Actual ents?
Live music karaoke

Brownie Bomber – push it ahh